The problem with tracking VA work
Your day is the most fragmented work pattern there is:
- 20 minutes triaging emails for Client A
- 15 minutes booking a flight for Client B
- 45 minutes researching for Client C
- 10 minutes answering DMs for Client D
- A subscription you paid on behalf of Client A
Timers can't keep up. You'd be clicking start/stop every 15 minutes. Spreadsheets are tedious when you're billing five clients per day at variable rates.
That's the gap Frency fills.
How Frency works for VAs
You write a brain dump in plain English. Something like:
"This morning: 20min emails Acme, 15min flight booking Studio Bianchi, 45min research Cliente C, 30min calendar prep Acme."
I read it and produce:
- Time entries with client, project, and duration
- Clients and projects auto-detected
- A report card showing what I parsed
Real brain dump examples for VAs
Brain dump 1 — Multi-client morning
"8:30-9 emails Acme, 9-9:15 flight booking Studio Bianchi, 9:30-10:15 research Cliente C, 10:30 calendar prep Acme 30min, 11 social scheduling Studio Bianchi 1h, lunch, 13:30-14 admin Acme, 14-15 followup emails Cliente C, 15-16 client onboarding Cliente D 1h."
Frency understood:
- Acme: 30min emails + 30min calendar + 30min admin = 1h 30min
- Studio Bianchi: 15min flight + 1h social = 1h 15min
- Cliente C: 45min research + 1h followup = 1h 45min
- Cliente D: 1h onboarding
Brain dump 2 — Subscription paid on client's behalf
"Paid Mailchimp €25 for Acme account, 10min admin to set it up."
Frency understood:
- Acme: 10min admin
- Expense: €25 Mailchimp, attributed to Acme (recoverable)
Brain dump 3 — End of week recap
"Week recap by client: Acme ~12h (mostly emails + calendar), Studio Bianchi ~8h (booking + social), Cliente C ~6h research-heavy, Cliente D ~3h onboarding, Cliente E one-off 1h. Two subscriptions for Acme: Mailchimp €25, Calendly €12."
Frency understood:
- 5 clients with hourly totals for the week
- Expenses: €37 total, all Acme
What you get with Frency
- Brain dump → time entries in seconds
- AI client and project detection — no setup first
- Expense capture in the same brain dump (client-paid subscriptions, tools)
- Credit-based wallet — €1 = 100 credits, pay only for what you use
- Free tier with about 10 brain dumps a month after signup
- Phone + desktop — log between micro-tasks
- DP Hours timer included if you want classic timer mode for longer blocks
How this compares to your current stack
Most VAs I talk to use one of these setups:
- Toggl + Trello/Asana — timer + task management in two tools
- Excel timesheet — flexible, slow
- Time-tracking inside their PM tool — partial coverage
- Nothing structured — invoicing from memory + Slack scrollback
Frency works alongside your PM tool. You don't need to abandon Trello or Asana — just brain dump your day at the end and let Frency structure the time.
Try it without signing up
I built Frency so you can try it before committing anything. No signup. No credit card.
Three brain dumps free without signup. If you like it, create an account to keep going on the free tier.
Frency is built by DPLab, a software studio shipping solo with AI agents.